New rules for submitting accounting statements: what you need to know

Accounting statements are data on the economic and financial activities of an enterprise prepared for a certain period of time.

Companies can submit reports monthly, once a quarter, once every six months and annually. The exact graph is established by the Tax Code of the Russian Federation and other regulatory legal acts.

Reporting is submitted to the tax authority at the taxpayer’s place of registration in accordance with the procedure established by Article 80 of the Tax Code of the Russian Federation. As a rule, we are talking about the personal transfer of the necessary documents to the inspector or in electronic form.

Of course, the procedure for preparing and submitting accounting statements is periodically subject to changes. In this article, we will take a detailed look at what has become new when submitting accounting statements in 2022-2023.

Submission of accounting statements: main changes

It is important to know that 2023 was marked by the introduction of a new form and deadlines for submitting reports. The changes were dictated by the last merger of two extra–budgetary funds – the Pension Fund of Russia and the Social Insurance Fund. The second reason is the beginning of the application of a single tax payment (EPP) and a single tax account (ENS).

A single tax payment means the payment of taxes, fees, contributions, advance payments, penalties, fines and interest using a single payment order. All the amounts listed will be reflected in the taxpayer’s single tax account. This will increase the efficiency of the Federal Tax Service fees and allow businessmen to close all obligations at once. Further, the amount transferred to the account will be distributed to close specific debts and obligations, including arrears, current payments, penalties, interest, fines.

All information about the total liability will be obtained from the company’s financial statements. It is important to know that if you have the right not to file reports for a certain period, the tax service needs to be notified of the amounts paid in another way. For example, it may be a notification of the calculated amounts. At the same time, it is not prohibited to pay as before – by several payment orders for different taxes. The funds will still be credited to the account.

If we talk in more detail about each change in legislation, we can note the following:

1. Submission of notification of calculated taxes.

As we noted above, the notification replaces reporting for those organizations that may not submit reports for a certain period. Until 2023, data on the amount and tax were in payment orders. The details were different for each body. Starting this year, it is enough to pay the required amount, which the accounting department calculated independently, and send a notification in electronic form to the details of the SFR. The document will contain data on the amount and type of tax paid. It is important to note that this information applies only to legal entities and sole proprietors.

The document must be submitted at the place of registration to the Federal Tax Service no later than the 25th day of the month in which the payment deadline is set. This can be done through the reporting systems or the taxpayer’s personal account.

2. New rules for the transfer of personal income tax for employers.

The personal income tax has recently been transferred to the budget through the EPP. This is done once a month after deduction from employees. It will be fashionable to withhold and transfer taxes after payment of wages. However, it is important to keep in mind that according to the new rules, the date of receipt of income by employees will be the date of its payment. This affected the advance part, from which the advance will also be withheld. Nothing will change for individuals: the amount of “net” wages will remain the same. The rules relate exclusively to the technical part of the calculation and payment of tax.

Note that the deadlines for transferring personal income tax are changing. Since 2023 , they are set as follows:

• Before the 28th of the current month, if the tax was withheld from the 23rd of last month to the 22nd of the current month.
• Until January 28, if the tax was withheld from January 1 to January 22.
• Until the last working day of the year, if the tax was withheld from December 23 to December 31.

3. Changes in the simplified taxation system (USN).

USN payers now have to pay a single tax through the EPP. Deadlines and reporting procedures are changing. If we talk about deadlines, they are now as follows:

• Annual tax of organizations — up to and including March 28.
• Annual tax of sole proprietors — up to and including April 28.
• Advance payment — on the 28th of the month after the reporting quarter.

It is important to recall that tax payers under the “simplified procedure” according to Article 6 of the law “On Accounting” may be participants in the register of SMEs (small and medium-sized businesses) with the exception of:   

• Companies that must undergo a mandatory audit.
• Housing and housing construction cooperatives.  
• Credit consumer cooperatives, agricultural cooperatives, as well as microfinance organizations  
• Legal entities with the status of foreign agents.

As for the deadlines, companies must submit an income declaration no later than March 25 next year, sole proprietors — no later than April 25.

Organizations on the USN have increased their income limits. So, in order to retain the right to the USN, it is impossible to exceed the limit of 251.4 million rubles. If the income exceeds 188.55 million rubles, the payer will need to count the tax at increased rates.

4. Preparation of a new report of the Unified Data Form-1 (EFS).

The merger of the FIU and the FSS was the reason for the introduction of a new report from 2023. The EFS-1 should contain information about insurance premiums and the number of employees. All data is submitted to the new Social Fund as part of a single data form. The new EFS-1 form combines the data that was submitted in:

• Calculation of 4-FSS.
• CV form-LENGTH OF SERVICE.
• DSV-3.
• SSV-TD.

It is important to understand that despite the unity of the form, information on different criteria is submitted at different times.

As for the SSV-M report (on the number of employees), this form is canceled. Now employers will have to send personal information to the Federal Tax Service every month about individuals who work in the company before the employment contract or GPH. The deadline for delivery is no later than the 25th day of the month following the reporting one.

The deadlines for the payment of fines for violations during the submission of reports are also changing. The amount will be 500 rubles for each insured person. The fine must be transferred within 10 calendar days from the date of receipt of the payment request from the FIU, unless another period is specified in the request itself. The amendments extended this period to 20 calendar days.

A fine is not issued if:

• The employer submitted the updated data within 5 working days from the date of receipt of the notification of the elimination of violations.
• The employer independently found and corrected violations in the information about the insured persons and submitted an updated form. It is important that this be done before inaccuracies are discovered in the Federal Tax Service.
• Other innovations
• Introduction of a single database. This applies to the calculation of insurance premiums for compulsory pension insurance, compulsory medical insurance and contributions in case of temporary disability. In 2023, the maximum base will be 1,917,000 rubles on an accrual basis.
• Maintaining a single tariff. For the above–mentioned contributions, a single tariff was established – 30% within a single base and 15.1% above it. Small businesses and other types of companies have established preferential tariffs.
• New forms of statistics reports. Approved by Rosstat.  Organizations and entrepreneurs must submit these forms to the statistical authorities by the end of 2022, as well as monthly from January 2023.

If you need additional clarification of the legislation regarding innovations in the rules for submitting accounting statements, contact VALEN. Our lawyers provide consulting support and various legal assistance services.